Job ID 89069 - Records Scanning Operations Supervisor

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

As the Records Scanning Operations Supervisor, you will supervise the Records Scanning Operations Unit staff at the Minnesota Pollution Control Agency (MPCA) and provide daily support, coaching, and oversight to staff prepping, scanning, and indexing/attaching of records into MPCA’s electronic document management system. The position leads training of new and existing staff and works closely with the Information and Records Management Supervisor and Document Services Supervisor to ensure unit staff are following Records Management Program policies and procedures for prepping, scanning, indexing, and quality checking scanned documents prior to their destruction. The position oversees the ongoing inventory and archiving of records in off-site storage. The position leads the team in achieving productivity and efficiency goals and excellent customer service. The position collaborates with diverse agency staff at all levels of the agency as needed to fulfill more complex requests through oral and written communication. 

Minimum Qualifications

Two (2) years of supervisory experience that includes directing, evaluating, hiring, and managing the performance of subordinate staff

OR

Three (3) years of advanced level clerical experience that includes providing leadwork to other staff in an office and administrative environment

 OR

Three (3) years of directly related technical (or higher) level experience working in records management and/or with an electronic document management system.

AND

Demonstrated ability to work independently on complex assignments.

Excellent organizational skills and the ability to multi-task and prioritize work to meet critical schedules.

Skilled in verbal and written communications to effectively and professionally respond to requests for information (phone, in person and in writing) and human relations skills sufficient to maintain good work relationships with agency staff and external customers.

Accomplished user of computer programs (i.e. Microsoft Office products, OnBase, etc.).

The Minnesota Pollution Control Agency will not sponsor applicants for work visas including F-1 STEM OPT extensions.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Individuals must be legally authorized to work in the United States.

Preferred Qualifications

Experience in records and document management working with an electronic document management system. (i.e. OnBase).

Experience using TEMPO.

Demonstrated experience in collection, storage and dissemination of information to authorized personnel while maintaining data/document security and accountability.

Experience in conversion of paper to electronic document formats.

Ability to evaluate existing procedures and systems and develop and implement solutions to resolve problems and/or improve processes.

Familiarity with Minnesota statutes and rules governing data practices.

Physical Requirements

Requires daily lifting of such articles as file boxes and heavy hand tools or heavier materials with help from others and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.

Additional Requirements

Position duties may require travel, but driving is not a minimum qualification or essential function of this position. Employees who may drive for state business will need their driver’s license checked prior to operating a state vehicle.

About Pollution Control Agency 

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.