Accounts Receivable Associate

JOB TITLE: Accounts Receivable Associate

REPORTS TO: Controller

LOCATION: Corporate Office

ABOUT US:

Farmer Development, Inc. is a dynamic and growing firm specializing in the development and maintenance of self-storage facilities nationwide. We believe in fostering a culture of building value through relationships, and we are seeking a talented individual to join our team as an Accounts Receivable Associate.

THE OPPORTUNITY:

Do you have a sharp eye for detail and a passion for financial accuracy, but also the vision to contribute to a company's strategic growth? At Farmer Development Inc., we know that a strong Accounts Receivable function is more than just processing payments—it’s about ensuring financial stability and driving business success. As an Accounts Receivable Associate, you’ll do more than manage transactions; you'll help shape processes, improve efficiencies, and play a key role in our company’s growth. If you thrive in a dynamic environment where your expertise is valued and your ideas make an impact, we’d love to hear from you.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Strategic Work

· Develop and implement strategies to optimize cash flow, ensuring timely and efficient collection of receivables.

· Proactively communicate with customers to address any billing inquiries or concerns, fostering positive relationships.

· Implement best practices for invoicing, payment processing, and reconciliation to reduce errors and save time.

· Generate and analyze reports on key accounts receivable metrics, providing insights to inform strategic decision-making.

· Collaborate with other departments, such as operations and the management team to align accounts receivable strategies with broader organizational goals.

Tactical Work

· Generate and distribute accurate and timely invoices to customers based on sales agreements and terms.

· Ensure that all necessary details, such as work descriptions, quantities, and prices, are correctly reflected in the invoices.

· Receive and process incoming payments from customers, applying them to the appropriate customer accounts.

· Contact customers with overdue balances, sending reminders and statements to facilitate prompt payment.

· Generate regular reports on accounts receivable metrics, such as aging reports, cash flow forecasts, and collection performance.

· Oversee and prepare monthly progress billings in conjunction with Project Managers.

· Verify that all accounts receivable activities adhere to company policies and regulatory requirements.

Standards

· Monthly pay applications should be generated and sent to customers between the 25th and last day of every month. Other invoices should be generated and sent to customers within three days of service completion.

· Ensure that all invoices and financial records are accurate, with minimal errors or discrepancies.

· Apply cash receipts to customer accounts within 24 hours of receipt and deposit checks daily.

· Respond to customer inquiries and resolve issues within 48 hours.

· Collaborate effectively with cross-functional teams, including operations and management team.

· Actively identify opportunities for process improvement and implement changes as needed.

OTHER AREAS OF RESPONSIBILITY:

All the ancillary functions of this position cannot be included in this description. The job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related instructions and to perform other job-related duties requested by their direct supervisor.

QUALIFICATIONS:

· Proven experience in accounts receivable or related financial roles.

· Strong attention to detail and problem-solving skills.

· Familiarity with accounting software and systems.

· Excellent communication and interpersonal skills.

· Must be a certified notary with a valid notary public commission or willing to acquire.

EDUCATION and/or WORK EXPERIENCE:

· Associate degree in accounting, finance or related field

· Consideration may be given to candidates who hold relevant certifications, such as those from professional organizations or for candidates who have 3+ years of construction related accounting experience.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and design programs. Our company culture is one of professionalism, mutual respect, collaboration, innovation, and open communication. If you are ready to take on a role that goes beyond the typical accounts receivable position and allows you to be part of a forward-thinking team, we encourage you to apply.

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Work Location: In person