Executive Assistant - Superintendent/Board of Education

Executive Assistant - Superintendent & Board of Education

Okemos Public Schools is seeking a highly skilled, professional, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Superintendent and the Board of Education. This position plays a vital role in ensuring the smooth and efficient operation of the Superintendent’s Office while maintaining a high level of professionalism, confidentiality, and responsiveness.

52 Week Employee/40 Hrs Per Week

$60,000-67,000

Full Benefits - Health, Vision, Dental, Life, LTD

Paid Vacation, Personal Business & Sick Time

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).  
• Minimum of 3–5 years of executive-level administrative experience, preferably in an educational or public agency setting.
• Exceptional organizational, communication, and time-management skills.
• Proficiency with Google Workspace and Microsoft Office Suite 
• Ability to maintain confidentiality, diplomacy and exercise sound judgment in all interactions.
• Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
• Anticipates needs, identifies potential issues, and proposes practical solutions.
• Works effectively as part of a leadership team, fostering trust and open communication with colleagues and the Board.

Responsibilities Include But Are Not Limited To:

• Manage complex calendars, schedules, and appointments for the Superintendent.
• Handle all incoming and outgoing correspondence, including composing letters, memos, and emails.
• Prepare, collect data, proofread, and produce a variety of reports, forms, and presentations as needed.
• Arrange registration, travel, and lodging for conferences, trainings, and professional events.
• Maintain and organize confidential files, legal records, and sensitive documents.
• Reconcile and maintain credit card expenditures and related documentation.
• Provide Notary Public services as needed.
• Serve as a primary point of contact and liaison between the Superintendent’s Office, district staff, community stakeholders, and the public.
• Monitor and answer administrative office doors and phones, providing courteous and professional assistance.
• Coordinate and distribute legal notices, communications, and district-wide information.
• Manage the Superintendent and Board email inboxes to ensure timely and accurate responses.
• Prepare, assemble and distribute Board packets and meeting materials using BoardBook.
• Attend Board of Education meetings; record, and distribute official meeting minutes.
• Maintain the Board’s agenda planning calendar, meeting schedule and attendance at monthly Parent Council meetings.
• Assist with School Board elections and related documentation.
• Support the maintenance and distribution of Board policies including development, review, and revision.
• Coordinate participation of student representatives at Board meetings.
• Oversee School of Choice and student release process from application to lottery to acceptance or denial.
• Conduct volunteer background checks in coordination with HR.
• Maintain and update the district website and ensure public information is current.
• Support student discipline documentation and processes.
• Ensure compliance in accordance with district policies and state regulations.
• Provide support to HR Department, School Nurse, McKinney-Vento Coordinator, and other Central Office services.

Application accepted until filled. Apply here: https://jobs.redroverk12.com/org/1123/opening/143105

Internal candidates should use their Okemos email address.

Diversity, Equity, and Inclusion are core values of the Okemos Public Schools. Traditionally marginalized candidates are encouraged to apply.