Staff Secretary, Operations and Support Services

Job Summary

Under the direction of management personnel, performs a wide variety of responsible secretarial, clerical, and basic budgeting duties; has extensive dealings with the public and school district personnel. Does related work as required.

Essential Functions

Essential functions may include, but are not limited to:

1. Serves as staff secretary to departmental personnel. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
2. Attends to clerical detail utilizing initiative, problem-solving techniques, good judgment, and confidentiality.
3. Schedules appointments; types letters and notices; prepares materials and reports as needed.
4. Maintains records and prepares notices and documents.
5. Prepares correspondence with minimal direction.
6. Maintains strict confidentiality on all job-related matters.
7. Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
8. Makes mathematical calculations with speed and accuracy.
9. Performs other related duties as required.

Requirements / Qualifications

• High school diploma or equivalent of the completion of the twelfth grade.
• Secretarial training or business/computer courses obtained through a community college, trade, or correspondence school. 
• Experience of a closely related nature may be substituted. 
• One year of varied and progressively responsible secretarial experience.
   

Please be advised that your application will be considered incomplete if a formal letter of interest, resume, and three letters of recommendation (preferably dated within the past year) are not attached to your online application by the deadline date. If you need assistance with this process, please call (209) 468-4995.

• Letter of Introduction (COVER LETTER)
• Letter(s) of Recommendation (3 Letters of Recommendation-MUST BE SIGNED BY AUTHOR)
• Resume