Grants Coordinator

Grants Coordinator for South Seattle non profit 
Job ID: 25222 
Pay Rate: $29 - $30 Per HR  
Location: Hybrid in Seattle, WA 
Employment Type: Contract 3 months, potential for hire
Schedule: Monday - Friday, 9 AM – 5 PM  
   

Our client is the largest immigrant justice network in Washington, bringing together a statewide coalition dedicated to protecting and advancing the rights and power of immigrant and refugee communities. Their organization operates from a philosophy of abundance, centering intersectional, multifaith, intergenerational, multilingual, multiracial, and multiethnic immigrant-led efforts. They focus on strengthening community leadership, investing in base-building, and empowering forced migrants to lead and shape change within their communities. 

As the Temporary Development Data & Grants Assistant, you will play a key role in maintaining accurate and organized donor and grant records across multiple systems, including Little Green Light, Airtable, and Google Drive. This position involves managing data entry, tracking grant applications and awards, processing gifts, and generating reports to support the Development team. The role also includes monitoring communications, supporting donor and community programs, and helping improve processes to ensure efficiency and accuracy. Strong attention to detail, organizational skills, and a systems-minded approach are essential to success in this position. 

Essential Duties and Responsibilities  

Transfer existing grant folders from a former staff member’s Google Drive into shared drives to ensure files are organized and accessible. 

Review grant records and award letters, capture key details on funders, award amounts, timelines, and reporting requirements, and record this information in Little Green Light (LGL) and Airtable. 

Maintain and update the Grants Tracker and Development CRM (LGL) with accurate information on applications, awards, deadlines, and deliverables. 

Enter check and ACH gifts into organizational systems while ensuring there are no duplicate constituent or gift records. Experience with creating bulk entries is a plus. 

Generate reports from LGL and Airtable and import them into Excel for data review and cleanup. 

Assist in preparing annual donor tax statements by verifying data accuracy in LGL, running necessary reports, and helping process both email and mailed statements. 

Keep donor and grant information current across systems including Airtable, LGL, and shared Google Drives. 

Monitor the development inbox, triage messages that need attention, and handle routine requests such as canceling or pausing donations and updating payment details. 

Collaborate with the Development Manager to document data entry procedures and enhance overall processes. 

Other duties as assigned  

Qualifications  

2+ years of experience with data entry, or administrative roles with significant database work 

Experience with grants management or fundraising operations is a plus!  

Bilingual Preferred  

Moderate to advanced experience working with CRMs or donor databases such as Little Green Light, Raiser’s Edge, Salesforce, or comparable platforms. 

Proficient in Excel, including sorting, filtering, basic formulas, and using spreadsheets for data review and cleanup. 

Demonstrated ability to complete detail-oriented data tasks with accuracy and consistent follow-through. 

Strong organizational skills with the capacity to manage multiple tasks, deadlines, and follow-up steps effectively. 

Clear and professional written and verbal communication skills, with a willingness to ask questions and surface issues when needed. 

Comfortable using Google Workspace (Drive, Docs, Sheets, Gmail, Calendar), Slack, and Zoom. 

Familiarity with project management tools is preferred. 

Flexible, patient, and able to adapt as priorities evolve. 

Systems-minded, with strong problem-solving skills and an interest in improving processes. 

Benefits offered by Parker Staffing to Contract Employees: 

Paid Sick/Safe Time (based on where allowable by law)    

Medical benefits with multiple plan tiers and Telemedicine access    

401K with matching contributions     

Holiday pay     

Employee Assistance Program (EAP)  

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!  

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. 

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing. 

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.