Office Manager, Interdisciplinary Programs

Description/Purpose 

The Office Manager plays a vital role in ensuring the smooth and efficient operation of administrative functions. This position is responsible for overseeing daily office activities, coordinating program communications, and supporting full-time and part-time faculty and staff in a variety of administrative and operational tasks. This role involves working with the Department of English and the Office of Outreach and Interdisciplinary Initiatives.  

Job Functions 

The Office Manager will assist the Department of English and the Office of Outreach and Interdisciplinary Initiatives with the following:

Assist leadership in coordinating events, meetings, and other time-sensitive matters 

Support faculty and staff with scheduling and communications.  

Assist English Coordinator with basic budget processes, including hiring, purchasing, and travel. 

Responsible for OOII department budgets including the processing of budget requests, hiring, travel, purchasing, and other budget duties.   

Maintain organized records and timely submission of reports.  

Serve as a resource for those seeking information about office and departmental services and programs.  

Maintain website content and updates and assist with marketing and social media content for OII, and assist with website content and updates for English.  

Provide general administrative support.  

Create welcoming office environment. 

Marginal Functions:

Serve as backup office support for the COAS Dean's Office.

Supervision Exercised:

Student and/or OPS assistants

Supervision Received:

Direct supervision from the Department Chairs.

Required Qualifications

High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

 Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.