Executive Assistant & Office Support Associate (Entry Level)
Executive Assistant & Office Support Associate (Entry Level)
About Harbor.ai
Harbor.ai is an early-stage InsurTech startup revolutionizing the enterprise insurance market. Founded in 2018 and backed by venture capital, our technology simplifies how insurance brokers identify optimal coverage for their clients. Based in our SoHo office in New York City, we're building a data-driven business model that fundamentally reshapes insurance product distribution.
The Role
We're seeking a reliable, detail-oriented recent graduate to provide essential administrative support to our executive team. This hands-on role focuses on ensuring our executives can operate efficiently by handling day-to-day tasks, managing schedules, fielding inbound calls, and providing general office support.
Primary Responsibilities
- Provide comprehensive administrative support to executives including calendar management and meeting coordination
- Handle inbound calls professionally, routing inquiries and taking detailed messages
- Run essential errands throughout NYC as needed by the team
- Take detailed meeting notes and distribute to appropriate team members
- Manage travel arrangements and expense reporting for executives
- Handle office management tasks including supplies, mail, and deliveries
- Greet visitors and maintain a professional office environment
- Assist with basic operational tasks as assigned Requirements
Requirements
- Bachelor's degree (recent graduates welcome)
- Extreme attention to detail with exceptional organizational skills
- Strong organizational skills and meticulous attention to detail
- Excellent written and verbal communication abilities
- Proficiency in Google Suite (Gmail, Calendar, Docs, Sheets)
- Ability to maintain discretion with confidential information
- Reliable and punctual with strong work ethic
- Comfortable navigating NYC for various errands
- Positive, can-do attitude with willingness to tackle any task
- Willing to obtain a Property & Casualty insurance broker license in the state of New York
Location
- Full-time, in-office position (5 days/week)
- Located in our SoHo office in New York City
Working with Harbor.ai
Harbor is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to Careers@harborai.net
Individual pay is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to the base salary, Harbor offers PTO, sick time, medical, dental and vision benefits for the employee, as well as a 401k with an employer match.
Harbor is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We may use your information to maintain the safety and security of Harbor, its employees, and others as required or permitted by law. Additionally, Harbor.ai participates in the E-Verify program in certain locations, as required by law.
Harbor is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at Careers@harborai.net