Marketing and Office Coordinator

Premier plastic surgery practice recognized for surgical excellence, exceptional patient care, and a refined, sophisticated brand presence is seeking a fulltime Marketing and Office Coordinator for their Los Gatos and San Mateo locations.

Our marketing reflects the same standards we hold in our clinical work: professionalism, discretion, and attention to detail. 

The Marketing and Office Coordinator is responsible for supporting the day-to-day marketing and operational functions of the organization. This role combines creative marketing responsibilities with detailed office coordination, and vendor management. The position works closely with leadership, staff, vendors, and external representatives to ensure smooth operations, consistent brand presence, accurate reporting, and effective communication across platforms

Key Responsibilities include but are not limited to:

• Set and execute monthly social media strategies.
• Manage and support social media presence across platforms such as Instagram and Facebook, including content planning, posting, and engagement. 
• Coordinate the organization, approval, and use of before-and-after photography in compliance with HIPAA and practice standards. 
• Develop and distribute monthly newsletters and blog content. 
• Coordinate promotions, events, and open houses with internal staff and external representatives. 
• Track marketing performance metrics and assist with reporting and insights. 
• Assist with review responses in alignment with the practice’s brand voice and professionalism. 
• Update and maintain website content as needed. 
• Set up and manage online storefronts for promotional sales. 
• Communicate with vendors to order and manage marketing and office materials, including branded items.
• Provide secondary administrative support when necessary. 

Knowledge, Skills and Abilities: 

• Working knowledge of social media platforms, digital marketing strategies, and content creation. 
• Familiarity with Canva, Adobe Creative Suite, or similar tools. 
• Strong organizational skills with the ability to manage multiple tasks and deadlines. 
• Proficiency in Microsoft Excel and basic reporting tools. 
• Interest in aesthetic medicine, cosmetic surgery, or luxury branding preferred.
• Excellent written and verbal communication skills. 
• Problem-solving skills and adaptability in a fast-paced environment. 
• Professional appearance and demeanor consistent with a high-end aesthetic practice. 
• Commitment to patient confidentiality and HIPAA compliance. 

Education: Undergraduate graduation date of June 2026 or a bachelor’s degree in marketing, Business Administration, Communications, or a related field required. 

And/or

Experience: 1 – 2 years ofMarketing experience in aesthetics, luxury, healthcare, or service-based industries preferred.

Excellent pay and benefits to include paid time off, health, dental, vision, life insurance and 401k plan.

Please NO calls.