Administrative Analyst I-IV

DESCRIPTION

Vacancy Information: 

The Administrative Analyst I-IV classification is used in a variety of departments  throughout the City.  Take an inside look at examples of how the position is used in various departments.

SALARY INFORMATION:

Grade I    -       $35.678 - $48.496 

Grade II   -       $38.488 - $52.317 

Grade III  -       $41.528 - $56.495

Grade IV  -      $45.611 - $62.124

*Per the classification specification, Grade IV positions are assigned to the Budget Management Bureau of the Department of Financial Management or in the Human Resources Department.

EXAMPLES OF DUTIES

Under general direction, assists departmental management with a wide variety of administrative responsibilities, and performs increasingly complex and responsible duties of the classification; independently develops and implements analytical studies and develops, compiles, and interprets statistical data; develops conclusions and makes recommendations; interprets complex written information; prepares detailed and comprehensive written reports; assists departmental management in the preparation and control of the annual budget, and the selection, training, and evaluation of employees; develops and implements procedures for improving organizational effectiveness; develops measures for evaluating departmental accomplishments; develops proposals and forecasts; makes oral presentations; utilizes computer applications; may assist in the marketing of services; may assist in the development and administration of leases, permits, contracts and/or grants; may supervise subordinate personnel; may serve on interdepartmental committees; within the Budget Management Bureau of the Financial Management Department or the Labor Relations Bureau of the Department of Human Resources, may assist in the development of management strategies on labor relations and/or collective bargaining including the collection and analysis of budget and revenue forecasting data necessary for labor negotiations; may assist with conducting administrative investigations; may research, interpret and apply federal and state regulations; memoranda of understanding, and city policies and procedures and may seek guidance and/or concurrence from management for the most complex regulations;; and performs other related duties as required.

REQUIREMENTS TO FILE

Graduation from an accredited four-year college or university with a bachelor’s degree in Public or Business Administration, or a closely related field, (proof of graduation required)*

AND
 

Two or more years of professional experience as an Assistant Administrative Analyst I-II, or an equivalent position.

Opportunities for Substitution of Education or Experience

Professional or technical and paraprofessional experience (including experience equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis

OR
 

A master’s degree in Business or Public Administration, or a closely related field, from an accredited college or university may be substituted for up to one year of the required professional experience (proof required)*.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.

Knowledge, Skills, and Abilities:

• Ability to communicate both verbally and in writing;
• Ability to operate personal computers including the use of the Internet, spreadsheet, database and word processing software;
• Ability to comprehend and interpret complex written information;
• Ability to research, organize, and analyze data from a variety of sources;
• Ability to develop conclusions and make recommendations based upon evaluation of facts;
• Ability to exercise initiative to complete assigned tasks;
• Ability to perform mathematical computations; and
• Ability to plan and organize work.

Willingness to work overtime, weekend and/or holiday hours. Positions in the Police Department require the ability to pass a thorough background investigation. 
 A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

DESIRABLE QUALIFICATIONS: Bilingual/Biliterate skills (Spanish, Khmer, or Tagalog) are desired for some positions.

SELECTION PROCEDURE

Application and Supplemental Application .................................................... Qualifying

Written Exam  ........................................................................................................ 100%

A minimum rating of 70 must be attained in order to pass the examination. Certification by score bands will be considered based on analysis of exam results. The resulting eligible list will remain in effect for at least one year. Screening of applicants will be conducted on the basis of application and required supplemental application submitted. Only those candidates showing the strongest backgrounds on the basis of comparative analysis will be invited to the examination process. Based on the number of applications accepted, the selection procedure may be changed.  In the event a revision is necessary, the affected persons will be notified.