Corporate Interview Scheduler

For further inquiries regarding the following opportunity, please contact our Talent Specialist, Arun, at 224 507 1264 ( or) Tenish, at 224 507 1292

Title: Corporate Interview Scheduler
Location: Bolingbrook, IL (Focus on candidates who are local within a ~50-mile radius of Bolingbrook, IL))
Duration: 6 Months

Local Candidates Only

Must be available to work in CST

About the Role
The Talent Acquisition team plays a critical role in delivering exceptional candidate and hiring manager experiences. We are seeking a highly organized and service-oriented Corporate Interview Scheduler to support our Corporate Recruiting team. This role is responsible for coordinating complex interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and interview teams.This is a fast-paced,detail-driven role that requires strong communication, adaptability, and a proactive mindset. Scheduler assisting the FTE/TA Team.

Key Responsibilities

Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
Partner closely with Corporate Recruiters, Hiring Managers, and HR Business Partners to align on interview plans and logistics
Manage high-volume scheduling with accuracy and efficiency, often balancing competing priorities and last-minute changes
Serve as the primary point of contact for candidates throughout the interview process, ensuring a best-in-class, high-touch experience
Prepare and distribute interview confirmations, agendas, and relevant materials to all participants
Maintain accurate and up-to-date candidate activity and interview details within the applicant tracking system (iCIMS)
Troubleshoot scheduling conflicts and proactively identify solutions to keep the process moving forward
Support coordination of panel interviews and debrief sessions
Ensure compliance with internal processes and data accuracy standards
Contribute to continuous improvement efforts, identifying opportunities to streamline scheduling workflows and enhance the candidate experience
Qualifications

1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
Experience working in a fast-paced, high-volume environment
Strong organizational skills with exceptional attention to detail
Excellent communication skills, both written and verbal
Ability to manage multiple priorities and adapt quickly to change
High level of professionalism and customer service orientation
Experience with applicant tracking systems (i.e., iCIMS) and scheduling tools preferred
Proficiency in Microsoft Outlook and Microsoft Teams required
Key Competencies

Organization & Execution: Manages complex scheduling with precision and follow-through
Communication: Clear, timely, and professional interactions with all stakeholders
Customer Focus: Creates a positive, seamless experience for candidates and internal partners
Problem Solving: Anticipates challenges and proactively resolves scheduling conflicts
Collaboration: Builds strong partnerships with recruiters, hiring managers, and cross-functional teams