Accounts Payable Specialist
Pay: From $45,000.00 per year
Job description:
Job Responsibilities:
- Review accounts payable software for invoices received, and link to approved purchase orders
- Upon invoice approval, process payment batches (checks & ACHs) in a timely manner, meeting vendor payment terms
- Obtain required second signature authorizations for payments exceeding established thresholds
- Upload ACH batch text files to banking platform in order to send out ACH payments
- Follow up on pending approvals
- Enter ACH auto withdrawals on at least a weekly basis
- On the 1st of each month, download bank statements for all accounts and review to ensure all debit memos had been entered; enter any that are missing on the same day.
- Communicate status of payments to vendors in a timely manner
- Set up facility lease payments on automatic wire payments and ensure payments are sent successfully by 1st of each month. Update automating standing orders as needed.
- Review purchase orders and invoices carefully to ensure proper procedures are being followed and that any expense coding errors are corrected at the invoice level.
- Monitor auto withdrawals using ACH list, ensuring all utilities are paid timely and amounts withdrawn match the invoices. Invoice copies must be uploaded to transaction in accounting software.
- Enter assets in fixed asset management software by the 10th of each month
- Complete depreciation of assets journal entry on a quarterly basis
- Clear inter-entity due to/due from balances on a monthly basis
- Special projects
- Closing Books: provide support to Financial Specialists with year-end closing entries.
- Customer Service! This applies to school staff, board members, and vendors.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Supplemental Pay:
- Bonus opportunities
Ability to Commute:
- Miami, FL 33143 (Required)
Work Location: In person