Human Resources Assistant

Now Hiring: HR Assistant – Northern Virginia

Compassionate ABA & Therapeutic Services, LLC

Are you highly organized, dependable, and passionate about supporting both employees and operational success within a growing healthcare organization?

Compassionate ABA & Therapeutic Services is seeking a proactive and detail-oriented HR Assistant to support our expanding multidisciplinary team across Northern Virginia. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, values teamwork, and is committed to maintaining strong communication, organization, and employee support systems.

This position will begin part-time, with the opportunity to transition to a full-time role based on company growth, operational needs, and employee performance.

About Compassionate ABA & Therapeutic Services

Compassionate ABA & Therapeutic Services is a multidisciplinary pediatric therapy provider offering:

• Applied Behavior Analysis (ABA)
• Occupational Therapy (OT)
• Speech Therapy (SLP)

We are committed to delivering compassionate, collaborative, and high-quality care while maintaining a supportive and growth-oriented environment for both families and employees.

Our administrative and HR teams play a critical role in ensuring operational efficiency, staff support, compliance, scheduling coordination, and continuity of care across all departments.

Position Overview

As an HR Assistant, you will support daily HR operations, onboarding, scheduling coordination, compliance tracking, training support, and employee communication throughout the organization.

This role requires strong organization, initiative, professionalism, adaptability, and the ability to multitask while supporting multiple departments and locations.

Key Responsibilities

Compliance & Employee Support

• Track 48-hour session note compliance on Mondays, Wednesdays, and Fridays
• Monitor required certifications and trainings, including:
  • CPR/BLS
  • Safety Care
  • Mandated Reporter
  • RBT Certification & Renewals
  • Additional company-required trainings
• Track Performance Improvement Plan (PIP) compliance and follow-up tasks
• Monitor provider communication and documentation compliance
• Support staff with general HR and operational questions
• Maintain confidentiality and professionalism at all times

Scheduling & Operations Support

• Assist with coverage coordination for employee absences and schedule changes
• Coordinate support coverage for training and clinic needs
• Match new employees with appropriate shadowing and onboarding opportunities
• Track employee availability and requests for additional hours
• Assist with schedule updates and staffing adjustments
• Provide employees with guidance and screen recordings to support independent scheduling updates
• Track available admin hours and distribute opportunities fairly among qualified staff
• Support operational organization across multiple departments and clinic locations

Training & Onboarding Support

• Assist with creating and assigning training through:
  • Rethink
  • BambooHR
  • Internal company platforms
• Track required training participation and completion
• Ensure employees remain compliant with mandatory onboarding and training requirements
• Coordinate onboarding tasks and introductions between supervisors and new hires
• Assist employees throughout the onboarding process
• Support ongoing staff development initiatives and operational projects

Recruiting & Interview Responsibilities

• Conduct interviews for open positions
• Assist with sourcing and outreach for candidates
• Coordinate interview scheduling and communication
• Ensure completion of onboarding paperwork and required trainings
• Support a welcoming and professional onboarding experience for new hires

Schedule

• Monday through Friday
• Part-time schedule initially
• Opportunity for full-time transition
• Flexible scheduling based on operational and staffing needs
• Approximately 25–40 hours weekly, depending on company needs

Qualifications

Preferred Skills & Experience

• Strong organizational and time-management skills
• Excellent communication and professionalism
• Strong attention to detail and follow-through
• Ability to multitask and adapt in a fast-paced environment
• Comfortable learning and navigating multiple software systems
• Ability to maintain professionalism and confidentiality
• Experience in:
  • Human Resources
  • Scheduling Coordination
  • Healthcare Administration
  • ABA or multidisciplinary pediatric therapy settings (preferred)

Education Requirements

• High School Diploma or GED (required)
• Associate’s or Bachelor’s degree preferred

Why Join Our Team?

At Compassionate ABA & Therapeutic Services, we value teamwork, collaboration, professional growth, and employee support. We are committed to creating a workplace where employees feel supported and can make a meaningful impact on the families we serve.

Benefits & Growth Opportunities

• Competitive pay with advancement opportunities
• Opportunity to transition into a full-time position
• Supportive and collaborative leadership team
• Professional development and leadership growth opportunities
• PTO/Sick Leave (for eligible employees)
• Health, dental, and vision insurance (for eligible employees)
• Tuition reimbursement opportunities
• Meaningful work supporting both employees and client care operations

In this role, you will play an important part in supporting organizational growth, employee success, and high-quality care across our multidisciplinary team.

Experience

• Human Resources, Scheduling, or Administrative Support: 1–2 years preferred
• ABA, pediatric therapy, or healthcare administrative experience preferred

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

Work Location

In-person
Northern Virginia (Manassas & Springfield support as needed)