Executive Assistant

TEMPLE SINAI EXECUTIVE ASSISTANT

Temple Sinai is seeking an experienced Executive Assistant to provide skilled support to the Rabbi, Executive Director, and Temple President for our growing, vibrant congregation. This person will be involved with day-to-day operations as well as supporting our fundraising efforts. A successful candidate is organized, skilled in Microsoft Office, works well in a team, uses judgment in prioritizing tasks, and keeps all matters confidential.

Responsibilities
The Executive Assistant’s responsibilities include, but are not limited to:

• Support Fundraising Team. Work with the fundraising team to produce monthly reports on fundraising and synagogue activities, maintain comprehensive and accurate records, acknowledge donations, and maintain records of all gifts and perform related bookkeeping duties.
• Support the Executive Director and Rabbi. Work with the executive team to: manage executives’ calendars and the Rabbi’s email, prepare materials for Board meetings and other Temple business, such as Capital Campaign materials, services, and events, b. Mitzvah programs; coordinate volunteer efforts related to the Board of Trustees and the Rabbi; and distribute newsletters and other regular communications to the membership.
• Welcoming visitors and answering phones. Welcome visitors and answer phones calls in a polite and professional manner; identify their needs before directing them to the appropriate person;
• Other Support. Serve as a notary (Temple Sinai will pay for the fees); monitor supplies (event, office, kitchen, etc.); create systems and checklists for recurring events; maintain the database (ShulCloud) of congregant information; maintain the events calendar for the synagogue; attend key meetings and events related to the position as assigned; and manage Zoom for Friday evening services once a month