Emergency Planning and Contracts Analyst

CDPH is currently hiring an Emergency Planning and Contracts Analyst (Analyst II) within our Administration's Program Support Division (PSD). In this role, you will research, plan, and provide training on the campus emergency response plans, as well as coordinate fire drills for all of the buildings, the evacuation teams supplies, and meetings/trainings.

Key Responsibilities:

• Writes and updates emergency plans for the Richmond Campus (RC); conducts mandatory trainings for all RC staff and the Emergency Response Team on a regular basis; provides Emergency Response Team follow-up/refresher training meetings on a regular basis; and plans and conducts required annual fire drills for the RC
• Monitors Community Warning System (CWS) and serves as primary contact/coordinator with system contractor for troubleshooting problems, annual training, and updating emergency contact personnel for CWS Paging System
• Maintains and manages 70+ emergency 2-way radios assigned to Campus-wide emergency monitors, security staff, and emergency coordinators; provides regular training; purchases supplies; assigns radios as required; and conducts monthly radio checks
• Coordinates campus wide First Aid/AED/CPR training; works with contractor identified trainer to schedule training; signs up employees; sets up/breaks down training room; and updates the trained employees list for posting on the RC Intranet
• Prepares a variety of contracts and interagency agreements to maintain department-owned office and laboratory facilities at the RC
• Works closely with the contract managers to gather general/technical information necessary to write, review, and edit contract specifications for public works, business, and personal services contracts
• Works with Contract Analysts in PSD to ensure solicitation documents and contracts are written legally sufficient and are awarded/processed in accordance with applicable CDPH, Department of General Services (DGS), Public Contract Code, State Personnel Board (SPB), and other government codes, laws, policies and procedures
• Chairs mandatory pre-bid conferences; works with PSD and Office of Legal Services (OLS) for mandatory pre-bid conferences and respond to bid protests; and prepares and submits non-competitive bid (NCB) documents for approval at the Agency level
• Ensures contracts go out for bid and manages timelines so that contracts are executed timely to avoid lapses in service, and maintains responsibility for preparing, updating, and staying current with timelines for all contracts
• Provides consultative services and technical advice and assistance to section staff who require Contracts, Purchase Orders and Service Orders - Plant Operations staff (Chief Engineer, Chief of Plant, Supervisor of Building Trades) and Warehouse Manager regarding scope of work, prevailing wages, and all documents required for the Contract, Purchase Order and/or Service Order
• Recommends and determines the most feasible alternative based on imposed constraints (e.g., time, budget, laws, procedures, and policies governing procurement, contracts, service orders, personnel assets, etc.), and maintains current knowledge of requirements, policies, and procedures associated with these subjects

Telework Policy and Residency Requirement:

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.