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TWDB - 26-104: FIF Program Coordinator (Program Specialist III-IV)

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account in the CAPPS online application system at https://tinyurl.com/CAPPS-Explore-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission

Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp.

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

Salary Ranges:

Program Specialist III - $4,881.31 - $5,100.00***
Program Specialist IV - $5,162.50 - $5,750.00***

GENERAL DESCRIPTION

Performs complex (journey-level) to highly complex (senior-level) consultative services and technical assistance work. Work involves planning, developing, and implementing guidelines, both within TWDB and externally, to ensure compliance with the TWDB' s programs. Establishes goals and objectives. Develops guidelines, forms, procedures, policies, rules and regulations. Develops schedules and setting priorities, and coordination with cross-divisional and/or cross-agency teams to maintain standards for achieving established goals. Represents TWDB and its programs to citizen groups and governmental agencies. Leads and serves as a point of contact for the Flood Infrastructure Fund¿(FIF)¿Program. Oversees and/or participates in special projects/¿programs as assigned by the Manager, Division Director, Assistant Deputy Executive Administrator, or Deputy Executive Administrator. May train others. Works under general to limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Manager of the Program Administration - State Program Department.

ESSENTIAL JOB FUNCTIONS

Serves as the Water Supply & Infrastructure subject matter expert for the FIF funding program.
Provides services to all stakeholders on program administration, state and federal laws, legislation, rules, regulations and guidelines pertaining to the administration of our financial assistance programs.
Responsible for providing consultative and technical assistance on state and federal statute, rules, regulations, guidelines, and program administration pertaining to the state funded flood programs to all stakeholders seeking financial assistance from these programs.
Oversees the invitation process for the FIF program.
Oversees the allocation of funding for the FIF program.
Assists with flood project implementation and site visits.
Tracks program outcomes and assists with flood project mapping.
Prepares assessments and summaries of the benefit of flood funded projects.
Develops technical guidance and special reports related to WSI flood financing programs.
Manages any revisions to the Flood Intended Use Plan and the Texas Administrative Code related to the FIF program.
Assists with maintaining Flood Information Clearinghouse website and operations of the Flood Information Clearinghouse Coordination Committee.
Identifies, develops, and implements policy and process improvements to the Texas Water Development Boards financial assistance programs, in conjunction with other agency staff members.
Prepares and makes presentations to TWDB agency and external groups on the TWDB's Financial Assistance programs.
Responsible for cross training on specialty programs and backing up the other Program Administration Program Specialists.
Participates and contributes as a member of multi-disciplinary teams.
Develops and maintains detailed process and procedure documents to ensure programmatic sustainability.
Participates in independent job-related research and demonstrate initiative when seeking solutions to issues.
Provides superior customer service to all customers.
Participates in seeking job-related training opportunities.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Graduation from an accredited four-year college or university with a bachelor's degree in Public Administration, Planning, Science, Business, Finance, or related field.
Professional Experience:
Program Specialist III: Three years of relevant work experience involving the development, monitoring, or implementation of government financial assistance programs or publicly funded infrastructure projects.
Program Specialist IV: Five years of relevant work experience involving the development, monitoring, or implementation of government financial assistance programs or publicly funded infrastructure projects.
Relevant education may be substituted for each other on a year-for-year basis.

PREFERRED QUALIFICATIONS

Three years of relevant experience with the development or administration of a publicly funded water, wastewater, or flood mitigation project as an employee or contractor of a public entity.
Five years of relevant experience with the development and maintenance of process documentation, operating procedures, and/or public guidance materials.
Five years of progressive work experience in developing and/or monitoring infrastructure financing programs.
Experience administrating state or federally funded financial assistance programs, including interpreting statute, rules, regulations, and program guidance, and supporting invitation or funding allocation processes.
Experience with task automation.
Certified Floodplain Manager (CFM).

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

Knowledge of local, state, and federal laws and regulations relevant to the Program Administration - State Program Department.
Knowledge of the principles and practices of public administration.
Knowledge of state and federal financial assistance programs.
Skills in using Microsoft Office programs such as Word, Excel, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Ability to maintain the security or integrity of critical infrastructure within Texas.
Ability to meet agency in-office requirements.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to all stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 25% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.