Digital Records Assistant

We are looking for a detail-oriented and organized Digital Records Assistant to join our remote team. In this role, you will be responsible for maintaining, organizing, updating, and securing digital records and documents while ensuring data accuracy and compliance with company policies. The ideal candidate has excellent organizational skills, strong attention to detail, and the ability to manage confidential information in a professional manner.

Key Responsibilities

• Organize, maintain, and update digital files, records, and electronic documents.
• Review records for accuracy, completeness, and proper classification.
• Enter, verify, and update information in company databases and document management systems.
• Retrieve and distribute digital records as requested by authorized personnel.
• Monitor records to ensure compliance with company policies and retention guidelines.
• Maintain confidentiality and safeguard sensitive company and customer information.
• Perform routine audits to identify and correct data discrepancies.
• Assist with document scanning, indexing, filing, and electronic record organization.
• Collaborate with internal departments to ensure records are accurate and up to date.
• Prepare reports and assist with other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in data entry, records management, administrative support, or document processing is preferred but not required.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and web-based applications.
• Ability to work independently and manage multiple tasks.
• Basic knowledge of electronic document management systems is a plus.
• Reliable internet connection and a dedicated home workspace.

Preferred Skills

• Experience with digital filing or records management software.
• Strong data entry and typing skills.
• Ability to maintain accuracy while meeting deadlines.
• Professional communication and problem-solving abilities.
• Commitment to maintaining confidentiality and data security.