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Communications & Development Coordinator

Harmony School
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JOB OVERVIEW:

Harmony School is seeking a dynamic, highly organized, and multi-talented professional to serve as our Communications & Development Coordinator. This critical role acts as the central hub of our school community. By bridging daily front-office operations with proactive marketing, graphic design, digital communications, and fundraising event management, you will directly support our students, staff, and long-term sustainability. If you thrive in a vibrant environment where no two days are the same, this position is for you!

KEY RESPONSIBILITIES:

Front Office & Campus Operations

  • Hospitality & Reception: Serve as the welcoming face of the school. Direct inbound phone calls, manage the visitor sign-in/out and security badge protocols, and handle incoming mail and packages.
  • Daily Logistics: Update staff duty calendars. Record student attendance, process physical late slips in student folders, and maintain student records within the ALMA database.
  • Student Support & Care: Provide administrative student support, administer basic first aid and medications (meticulously logging details), and offer emotional comfort to students as needed.
  • Safety Compliance: Lead logistical aspects of emergency drills, taking immediate attendance checklists, using the megaphone, and securing the office building at closing.

Marketing, Public Relations & Graphic Design

  • Brand & Creative Assets: Utilize graphic design skills to create logos, merchandise, and promotional print and digital materials (flyers, brochures, event programs, and banners).
  • Digital & Social Media: Manage the school’s active social media presence (Facebook, Instagram, and YouTube). Construct and send routine email blasts and newsletters (In Harmony) via BigMailer.
  • Website & Event PR: Maintain and update content on the school website (Meet Our Staff, Admissions, calendars). Write and distribute press releases to local media outlets.
  • Outreach Events: Coordinate community display booths, prep interactive activities, organize logistics, attend events, and recruit teacher/parent volunteers.

Fundraising, Events & Database Management

  • Salesforce Administration: Maintain accurate donor database records, log incoming funds, organize physical processing folders, and draft/issue formal donor thank-you letters.
  • Campaign & Event Management: Serve as a driving operational force for five major fundraising events:
  • Annual Golf Outing (August): Handle course coordination, sponsorships, collateral design, and rosters.
  • Extravaganza (Sept/Oct): Manage committee planning, silent auction items, and bid materials.
  • Giving Tuesday & Giving Day: Organize major digital campaigns utilizing social media, GiveLively, and BigMailer with real-time goal updates.
  • Holiday Follies (December): Collect sponsorships, process program ads, and design event collateral.
  • General Fundraising: Support all fundraising opportunities and coordinate 3rd party fundraising efforts.
  • Grants & Reporting: Assist with grant writing, copy editing, proposal packaging, and reportingcompliance as needed to support supplementary funding avenues.

General Professional Expectations

  • Meetings & Professional Collaboration: Actively attend and participate in regularly scheduled staff meetings, in-service days, and school-wide collaboration events.
  • Committee Participation: Participate in designated administrative, development, or strategic committees to support organizational alignment and progress.
  • Timely Communication: Maintain responsive internal and external communications, ensuring all emails, phone calls, and direct inquiries are replied to within 24 hours.
  • Professionalism & Standards: Model highly professional, collaborative, and clear written and verbal communication styles across all channels representing Harmony School.
  • Adaptability: Perform other duties as assigned by the CFO, Operations Director, or administrative leadership to support the evolving needs of the school community.

PREFERRED QUALIFICATIONS:

The ideal candidate will have outstanding communication skills, administrative experience in an educational or non-profit setting, and proficiency in the following areas:

  • Demonstrated successful marketing, fundraising and/or special events experience.
  • Understanding of basic principles of fundraising, strong organizational and interpersonal skills, and excellent oral and written communication skills required.
  • Bachelor’s Degree in a related field preferred.
  • Two years work experience in nonprofit and fundraising preferred.
  • First Aid & CPR certified.
  • Experience with Microsoft Office, Google Suite, Adobe CS Suite, Canva, Salesforce, WordPress, email marketing, social media management.

HOW TO APPLY:

Please send a resume, a brief cover letter explaining why you are the perfect fit for this role, three professional references, and any design or writing portfolio samples to careers@harmonyschool.org. Position is open until filled.

ABOUT HARMONY SCHOOL (www.harmonyschool.org):

Since our inception in 1974, Harmony School has been dedicated to our mission of preparing pre-K through 12th-grade children from all income backgrounds to live in and contribute to a heterogeneous democracy. We are dedicated to the development of the whole student: we teach critical thinking and academic skills, nurture each student’s unique voice, all while promoting physical, social, emotional, and creative growth. Harmony School is a Cognia accredited school with a successful 50+-year history of serving thousands of children, and hundreds of students have graduated from our high school.