Payroll Specialist
Time & Pay Inc. is seeking a detail-oriented, customer-focused Payroll Specialist to join our team. We are a locally owned payroll service bureau providing payroll and related services to businesses across a variety of industries.
This position combines payroll processing, client service, organization, and problem-solving. The ideal candidate is dependable, comfortable managing multiple responsibilities, and interested in developing long-term payroll knowledge and skills.
Prior payroll experience is helpful, but not required. We provide on-the-job training for candidates who demonstrate strong customer service skills, professionalism, attention to detail, and an ability to learn new systems and processes.
Responsibilities
- Process client payrolls accurately and within established deadlines
- Review and enter payroll-related information, including new hires, pay changes, deductions, tax updates, and other client requests
- Prioritize daily responsibilities based on payroll schedules and client needs
- Prepare and review payroll information with clients before processing
- Respond to client emails and telephone calls in a professional and timely manner
- Upload and reconcile retirement, HSA, Workers' Compensation, and other payroll-related files
- Research payroll questions by reviewing system history, documentation, correspondence, and account records
- Maintain accurate client notes and documentation
- Protect confidential payroll, employee, and company information
- Work effectively across multiple software platforms
- Assist with identifying opportunities to improve workflows and internal processes
Qualifications
We are looking for someone who has:
- Strong customer service and communication skills
- Excellent attention to detail
- Strong organizational and time-management skills
- Ability to prioritize multiple responsibilities
- Professionalism when working with clients and coworkers
- Strong follow-through and reliability
- Comfort learning new software and technology
- Ability to research questions and use available resources to solve problems
- A willingness to ask questions, collaborate, and continue developing new skills
Helpful Experience
The following experience is helpful, but not required:
- Payroll or timekeeping experience
- Payentry or Millennium
- SwipeClock or TimeWorksPlus
- Microsoft Excel, including sorting, filtering, basic formulas, and working with data imports
Compensation & Benefits
- Starting pay: $17.00-$19.00 per hour, based on relevant experience and qualifications
- Opportunities for compensation increases as knowledge and responsibilities grow
- Paid time off
- Paid holidays
- Flex time
- Health insurance
- 401(k) with employer contribution
- Monday-Friday daytime schedule
Why Time & Pay?
Time & Pay offers a stable, professional work environment with an experienced and supportive team.
Our employees value:
- Work-life balance and paid major holidays
- A supportive team environment
- An open-door management approach
- Opportunities to learn and develop professionally
- Long-term career growth
- Competitive compensation and benefits
Our current employees have an average length of service of around 9 years, reflecting the long-term relationships we work to build with our team.
We value accuracy, excellent client service, collaboration, and continuous learning, and we look forward to welcoming another member to our team.