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Quoting Specialist I

The Winvale Group, LLC
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Summary

The Quoting Specialist I is an entry-level role supporting the evaluation, sourcing, pricing, and post-award coordination of product-based Requests for Quotes (RFQs) under Winvale's federal IDIQ/GSA contract vehicles, with NASA SEWP VI as the primary program of responsibility. This is the entry point into our Task Order Proposal Team, offering hands-on training in federal product quoting, vendor sourcing, and post-award fulfillment under the guidance of senior team members. The ideal candidate is early in their procurement or supply chain career, brings sharp attention to detail and a willingness to learn quickly, and is motivated to grow into independent ownership of the full quoting lifecycle — from vendor negotiation through on-time delivery.

Key Responsibilities

Pre-Award

  • Monitor government procurement portals to identify, review, and respond to incoming product RFQs.
  • Interface with manufacturers, distributors, and supply chain partners to request and compare pricing, lead times, and availability, developing negotiation skills over time with coaching from senior team members.
  • Screen sourced products and manufacturers against federal restricted-technology lists before including them in a quote.
  • Build accurate cost estimates incorporating shipping/freight costs, administrative/handling fees, and corporate margin targets, following each contract vehicle's required pricing and discount guidelines.
  • Verify that sourced products comply with applicable federal manufacturing and trade laws (e.g., Trade Agreements Act, Buy American Act), clearly marking each quoted line item's compliance status.
  • Package, format, and submit completed quotes through each contract vehicle's required government ordering system (e.g., the NASA SEWP Quote Request Tool, GSA eBuy, PIEE, FedMall) ahead of deadlines.
  • Track outstanding quote status and respond to agency clarification requests through the appropriate government portal channel.

Post-Award

  • Acknowledge receipt of each awarded order promptly and confirm any required government order-control number before beginning fulfillment.
  • Initiate and verify purchase orders with winning vendors, ensuring accuracy against the awarded order.
  • Monitor open orders through delivery, proactively addressing delays or backorders, and post order status updates to the customer's government portal on the required schedule.
  • Secure and organize shipping and delivery documentation.
  • Track vendor performance and help resolve delivery or invoicing issues.

Compliance & Cross-Team Support

  • Maintain accurate documentation to support audits and order file completeness.
  • Handle government request information with discretion, sharing it only with approved sourcing partners under Winvale's oversight.
  • Collaborate with technical subject matter experts to confirm sourced products meet technical requirements.
  • Support the Sales team with ad hoc requests for prospective partners/opportunities.

You'll receive structured onboarding, with your quotes reviewed by a senior Quoting Specialist or team lead as you build proficiency, before progressing to independent quoting authority on routine requests. Onboarding also includes contract-specific compliance and systems training (such as NASA SEWP's contract and program training), provided at no cost to you.

What You'll Bring

  • Bachelor's degree required (Business, Supply Chain, or related field); recent graduates encouraged to apply.
  • Experience in federal procurement, purchasing, or commercial-to-government (B2G) product quotation and order management; internship, coursework, or exposure to procurement/supply chain concepts is a plus but not required.
  • Interest in or exposure to product-centric federal contract vehicles (e.g., GSA Schedules, NASA SEWP, DLA FedMall) is a plus; direct experience not required.
  • Working knowledge of Microsoft Excel (formulas, sorting/filtering); willingness to build advanced skills through on-the-job training.
  • Willingness to learn the basics of federal acquisition rules around product substitutions, shipping terms, and trade compliance; formal training provided.
  • Comfortable learning and consistently following portal-based compliance workflows and documentation requirements unique to federal contract vehicles; full training provided.
  • Clear, professional communication via phone and email to request supplier quotes and follow up on vendor shipment schedules.

About Winvale

Founded in 2003 and headquartered in Richmond, Virginia, Winvale is a government contracts consultancy that has helped companies of all sizes and industries enter, grow, and lead in the public sector. Winvale has completed thousands of GSA Schedule acquisitions for its clients and provides GSA Schedule maintenance and compliance, channel distribution, and full government contract and acquisition lifecycle support. Winvale is itself a GSA Multiple Award Schedule (MAS) contract holder and a Category A Contract Holder on the NASA Solutions for Enterprise-Wide Procurement (SEWP) VI Government-Wide Acquisition Contract. Learn more about Winvale at winvale.com or about the SEWP VI program at the NASA SEWP VI official site.

To Appy

Equal Employment Opportunity

Winvale is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

General Disclaimer

This job description reflects the general duties and responsibilities considered necessary to perform the essential functions of the role and is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required. Winvale reserves the right to modify, add, or remove duties and requirements as business and contract needs evolve.