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Seasonal Event Coordinator

SLAY Events
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2026 Seasonal Event Operations Coordinator

 

St. Louis Union Station | St. Louis, Missouri

Seasonal, Hourly, On-Site | November 10–December 30, 2026

Pay: $18.00–$25.00 per hour, based on experience | Overtime available after 40 hours per week

 

Company & Event Overview

SLAY Events is seeking an experienced, dependable, and solutions-oriented Seasonal Event Operations Coordinator to support a large-scale, public-facing holiday event at St. Louis Union Station.

This is a hands-on, on-site operations role for a professional who is comfortable working in a fast-paced live-event environment. You will help coordinate event operations, vendors, talent, staffing, guest experience, venue readiness, and day-to-day problem solving throughout the holiday season.

 

Position Overview

The Seasonal Event Operations Coordinator will work closely with the on-site event management team to help deliver a safe, organized, guest-ready experience each day. This role requires strong attention to detail, sound judgment, clear communication, and the ability to remain professional and resourceful during changing live-event conditions.

 

Key Responsibilities

Event Operations & Venue Readiness

  • Support on-site coordination of vendor load-in and load-out schedules
  • Inspect event areas before doors open to confirm spaces are clean, supplied, operational, and properly set with décor
  • Monitor event spaces throughout operating hours and communicate operational needs to the appropriate team members
  • Help manage the on-site office, inventory, supplies, and replenishment needs
  • Monitor executive restroom trailers to help ensure they are functioning properly, cleaned regularly, and fully stocked

 

Staff, Talent & Hospitality Coordination

  • Assist with event staff and talent coordination during shifts
  • Manage staff and talent check-in and check-out procedures
  • Support talent positioning and adherence to show, costume, and character expectations
  • Coordinate costume, prop, and accessory inventory, maintenance, cleaning, and organization
  • Coordinate talent meals and beverages; confirm catering setup is complete before talent arrival
  • Assist with staff and talent catering needs as assigned

 

Guest Experience & On-Site Support

  • Maintain familiarity with event timelines, property activities, and operating hours
  • Help communicate event timing and directional information to guests as needed
  • Support guest flow and a positive, organized guest experience
  • Follow applicable event safety procedures, venue policies, and guest-flow protocols

 

Troubleshooting & Communication

  • Identify and respond to on-site operational issues in a timely, professional manner
  • Resolve routine challenges when appropriate and escalate issues to the Event Manager when additional support or direction is needed
  • Communicate clearly with event management, vendors, staff, talent, and venue partners

 

Qualifications & Experience

  • At least 3 years of on-site experience in event coordination, event operations, live events, entertainment, theater, hospitality, venue operations, attractions, festivals, or a related field
  • Demonstrated ability to work effectively in a fast-paced, public-facing environment
  • Strong organizational skills, attention to detail, reliability, and follow-through
  • Calm, professional problem-solving skills and the ability to adapt to changing operational needs
  • Experience coordinating vendors, staff, talent, guest services, or event logistics is strongly preferred
  • Bachelor’s degree preferred; directly relevant professional experience will also be considered

 

Schedule & Availability

  • Seasonal on-site assignment from November 10, 2026 through December 30, 2026
  • Must be available to work a schedule that includes evenings, weekends, and holidays
  • Candidates should be prepared for a variable live-event schedule based on operational and event needs

 

Physical & Work Environment Requirements

  • Ability to stand and walk for extended periods
  • Ability to lift and carry items weighing up to 30 pounds
  • Comfortable working in both indoor and outdoor event environments
  • Willingness to work outdoors in varying weather conditions, including rain, snow, and sunshine

 

Compensation

  • $18.00-$25.00 per hour, based on relevant experience
  • Overtime available for hours worked beyond 40 hours in a workweek

 

Why This Opportunity

  • This is an opportunity to gain meaningful, hands-on experience supporting a major holiday event at one of St. Louis’s most recognizable destinations. You will work within a live-event environment alongside operations, entertainment, talent, vendor, staffing, and guest-experience teams - building practical experience in large-scale public event execution.