Administrative Services Assistant

Position:  Administrative Services Assistant (Ref: 18786)

Location:  Nashville, TN USA, 37243

Salary:  $27.46/hr.

Duration:  8 Months 20 Days - Contract

Openings:  1

Deadline:  10/16/2026

Description:

***Local Candidates

***Hybrid – onsite 1 day/week for meetings

We are seeking an Administrative Services Assistant to join a public health program team. This role directly supports the Communications & Continuous Quality Improvement (CQI) Manager by assisting with outreach initiatives, internal communications, process improvement efforts, and core administrative responsibilities.

Key Responsibilities

• Provide day-to-day administrative support, including preparing reports, forms, documentation, and managing project logistics.
• Assist in the creation, layout, and print requisition of informational handouts, forms, and program collateral.
• Support internal and external communications by assisting with the draft and submission of social media posts and the compilation/distribution of a quarterly internal newsletter.
• Maintain and update content across SharePoint, network shared drives, and assigned program databases.
• Conduct regular reviews of public-facing web pages and print materials, recommending updates to maintain accuracy and alignment with program standards.
• Support continuous quality improvement by assisting with surveys of staff and program participants to identify and implement workflow enhancements.
• Ensure all administrative functions adhere strictly to established state and federal policies, guidelines, and regulations.

Required Qualifications

• Education & Experience: Associate degree AND at least one (1) year of increasingly responsible full-time professional administrative experience (relevant sub-professional or paraprofessional experience may substitute for the degree requirement on a year-for-year basis).
• Residency: Must be a current resident of the state of Tennessee at the time of hire.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Communication: Strong verbal and written communication skills with the ability to coordinate across cross-functional teams, agency leadership, and external partners.
• Work Style: High attention to detail, strong organizational habits, and the capability to execute tasks independently with minimal supervision.
• Experience using graphic design and content creation tools (e.g., Canva, Adobe Creative Suite).
• Familiarity with document remediation software (e.g., Allyant CommonLook) and digital accessibility (ADA compliance) standards.

Work Environment & Details

• Work Arrangement: Hybrid schedule requiring weekly in-person reporting to the Nashville, TN facility. In-person attendance is mandatory on Day 1 for equipment deployment and orientation.
• Background Check: Candidates must successfully clear comprehensive background screenings prior to onboarding.
• Location: Nashville, TN (Hybrid – weekly in-person attendance required)
• Position Type: Contract (Long Term)
• Work Schedule: Monday – Friday, 8:00 AM – 4:30 PM CST (37.5 hours/week)

Required / Desired Skills

• Professional Staff Administrative Experience Required - 1 Years
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required - 1 Years
• SharePoint & Shared Drive / Database Maintenance Required - 1 Years
• Written & Verbal Business Communication / Editing Required - 1 Years
• Process Improvement Support & Survey Administration Required - 1 Years
• Newsletter Compilation & Social Media Content Drafting Required - 1 Years
• Creative Design Tools (Canva, Adobe Creative Suite, etc.) Required - 6 Months
• Document Remediation (Allyant CommonLook) & ADA Accessibility Required - 6 Months