Assistant to the Vice Presidents

Who We Are

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.

Who You Are

As the Assistant to the Vice Presidents (VPs), you will be reporting directly to the Vice President Strategy & Innovation (VPSI) and Vice President of Finance & Administration (VPFA). You will provide executive support in a one-on-one working relationship for two VPs. In this position, you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VPs. As the Assistant, you will organize and coordinate divisional outreach and relations efforts and manage special projects. 

In this position, you will perform administrative coordination and leadership for the divisions of Strategy & Innovation and Finance & Administration and performs duties related to many areas of the departments. During periods of the VPs’ absence, you will act as the representative of the VPs to internal and external persons, and other agencies.

The ideal candidate will have strong written and verbal communication skills, good judgement in a variety of situations, organizational skills and the ability to manage multiple priorities. This is an excellent opportunity for someone with previous administrative support experience. 

This position has the opportunity to work remotely occasionally but does require a strong on-campus presence and the ability to travel to all three FRCC campuses as needed.

Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

SALARY: $54,060 - $56,763 annually

The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.

BENEFITS: For information about benefits, please view APT & Faculty Benefits.

SELECTION PROCESS: Position will remain open until filled with a priority deadline of April 28, 2025. This posting may be used to fill multiple or similar positions.

Preliminary screening will be made on the basis of a completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Assistant to the Vice Presidents.

Primary Duties

Office Liaison:

• Serve as the primary point of contact for the Vice President’s offices and responds to questions and inquiries from employees, students, community members and external constituents.
• Collaborate with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events.
• Engage in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students.
• Create positive, supportive relationships with stakeholders, including the internal college community and external community members.

Schedule/Travel Coordination:

• Make appointments for VPs and prioritizes the VP’s activities and events.
• Maintain calendars on the intranet and in Outlook.
• Schedule meetings and identifies any potential conflicts.
• Coordinate travel arrangements for the VPs.
• Serve as the division’s travel coordinator and reviews conference/travel requests as submitted for leadership approval.

Budget Management:

• Serve as Cost center administrator for the VP’s budget accounts.
• Analyze the purchasing needs and purchase supplies.
• Create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.
• Create budget reports, reconcile accounts, and participate in budget development.
• Hold a P-Card and be responsible for following the fiscal rules and procedures.

Meeting and Event Coordination:

• Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations.
• Make catering and set-up arrangements.
• Prepare and distribute agendas and other materials for meetings/events.
• Record and transcribe meetings/events minutes
• Maintain records of meetings and key decisions.
• Complete and process relevant paperwork pertaining to meetings/events according to college and state regulations.

Special Projects:

• Provide special project support as assigned.
• Analyze information, determines best method to achieve project goals and takes initiative to complete projects.
• Work closely with the VPs to identify stakeholders to ensure projects are completed with the input of necessary groups.

Required Competencies

• Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
• Employee & Student Centeredness: Places students and employees at the center of your work. Adopts a philosophy that makes the ability to service the employees/students the cornerstone of the work that you do.
• Communication: Communicates effectively with individuals with different backgrounds; has ability to communicate in a way that is effective. Chooses words carefully in communications.
• Team Building: Strives to build positive and collaborative relationships with colleagues both within the department, in other departments and with external stakeholders.
• Problem Solving: Addresses challenges that arise on a daily basis and develops solutions that support all involved.
• Initiative: Leads and implements projects and initiatives effectively and successfully with minimal oversight or direction.
• Adaptability: Prioritizes based on varying activities of the Vice Presidents as well as institutional mission and vision.
• Integrity: Demonstrates forthrightness, equity, and transparency. Will have access to sensitive and confidential information that must be guarded with integrity.
• Diversity, Equity, and Inclusion: Actively contributes to a work environment that embraces inclusiveness, racial and gender equity, and diverse perspectives. Builds constructive working relationships and a department culture characterized by a high level of acceptance, cooperation, and mutual respect.
• Cultural Self-Awareness: Examines own beliefs and acknowledge own biases and how they have impacted or may impact the ability to service employees and students.
• Cultural Competence: Becomes knowledgeable about the ways to communicate and support employees and students of other backgrounds. Changes approach to reflect the new learning.
• Project Management: Manages multiple projects concurrently and ensures that contributors are on target to reach their goals.

Qualifications

Required Education/Training & Work Experience:

• An associate degree.
• Two (2) years of experience in an administrative support role.
• Demonstrated experience in handling sensitive information with the ability to manage shifting priorities.

Welcoming. Respectful. Inclusive. Together, we are FRCC.

For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report (Download PDF reader).