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PARKS & RECREATION - Office Assistant II

City of Lufkin
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Position:

Office Assistant II

Department:

Parks & Recreation

Reports To:

Director of Parks & Recreation

FLSA Status:

Non-Exempt

Pay:

$14.33 per hour

DESCRIPTION

Support the Deputy Director of Parks & Recreation by handling instructor pay, assist with invoicing and purchase orders. Set up concession stand cash drawers and handle the ACH and deposit preparation and reconciliation. Track payments and refunds for recreation classes and athletic leagues.

QUALIFICATIONS

  • High school diploma or equivalent; additional coursework in office management or administration is a plus.
  • Previous experience in an office or administrative role is preferred.
  • Proficient in using office software, including word processing and spreadsheet applications.
  • Valid Driver license at time of placement.
  • Bilingual is preferred but not required.
  • Flexibility to work evenings and weekends as needed for special events or increased workload.
  • Passion for community engagement and the promotion of recreational activities.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of basic accounting principles is desirable.
  • Knowledge of and familiarity with the Parks and Recreation Department's programs and facilities is advantageous.
  • Skills in basic math for cash handling.
  • Skills in excellent communication and customer service.
  • Ability to maintain strong organizational and multitasking skills with attention to detail.
  • Ability to handle sensitive information with confidentiality.

MAJOR DUTIES

  • Provide administrative support to the Recreation Center Office Manager in daily operations.
  • Assist in managing front desk activities, including handling inquiries, registrations, and phone calls.
  • Coordinate scheduling of recreational facilities, meeting rooms, and program spaces.
  • Process registrations, payments, and maintain accurate participant records.
  • Assist in organizing and promoting recreation programs, classes, and special events.
  • Collaborate with the finance department to reconcile revenue and prepare financial reports.
  • Maintain office supplies inventory and submit requisitions when needed.
  • Handle basic accounting tasks, such as petty cash management and expense tracking.
  • Assist in developing and updating promotional materials and informational resources.
  • Foster a welcoming environment for participants and visitors, addressing their needs with professionalism.
  • Other duties as assigned

This position is an essential service position and will require providing services during emergency situations.



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://cityoflufkin.applicantpro.com/jobs/3732879-1041210.html