ASSISTANT DIRECTOR – PURCHASING AND WAREHOUSE

The duties listed are typical, but not exclusive:
• Plans, organizes, and supervises the Purchasing department and the Warehousing operations of the District assuring that all transactions and procedures are in compliance with state law and district policy.
• Prepares specifications for supplies, equipment, and services; prepares documents for advertising and competitive bidding; evaluates bids or quotations for determination for award.
• Plans, organizes, establishes, and maintains contract service files and records, vendor files, and a supply and commodity catalogue library.
• Reviews, analyzes, and evaluates inventory control records to ensure that the warehouse is appropriately stocked.
• Supervises sale of surplus property and equipment; supervises and coordinates the processing of all purchasing requisitions and purchase orders.
• Develops procedures, supervises and coordinates the checking of requisitions; establishes procedures for follow-up; acts as resource person for school sites and offices.
• Advises on all types of purchases and works with staff on the resolution of problems related to purchasing, delivery and vendor performance.
• Maintains current information on vendors and sources of supply; interviews vendor representatives; coordinates the demonstration of equipment and supplies; coordinates and develops standards.
• Performs periodic review of vendor contracts; makes recommendations to vendors on performance and product reliability.
• Supervises and develops procedures for the warehousing operation; makes recommendations for storing and delivery of merchandise.
• Oversees the district mail service.
• Creates and develops written materials (e.g., policy and procedure dissemination, correspondence, bid documents, Board of Education materials, etc.) for the purpose of ensuring compliance with established policies and procedures, legal requirements, and budgetary guidelines and provide information dissemination to District staff and public.
• Develops and reviews legal and contract language for the purpose of providing incorporation in bid documents and ensuring removal of liability to District.
• Oversees and monitors District fixed assets, equipment, supplies, and services for the purpose of ensuring an audit trail and minimizing losses, ensures proper fiscal management and compliance with federal, state, and district guidelines and specifications.

QUALIFICATIONS
Desired:
• B.A. or B.S. degree in business administration or closely related field
• Three years of increasingly responsible experience in purchasing a variety of products using prepared specifications. Two years of purchasing experience in a public agency is highly desired.
• Experience should include at least one year supervising employees in diverse and complex purchasing functions.

Knowledge of:
• Purchasing procedures and techniques, purchasing transactions, and follow-up.
• Purchasing and business terminology.
• A wide variety of supplies, equipment, and materials used in school districts; dependable sources of such supplies.
• Equipment and materials; marketing practices, pricing methods, and product quality used in school districts.
• Principles of supervision and training.
• Inventory control procedures.
• Warehousing and distribution systems; records and controls and data processing.

Ability to:
• Plan, organize, and supervise the purchasing and warehousing activities of a school district.
• Analyze and evaluate commodity and service pricing and availability trends.
• Make arithmetical calculations with speed and accuracy.
• Learn and interpret laws, regulations, and rules affecting school district purchasing and contractual operations and apply them with good judgment.
• Prepare clear specifications and legal contracts.
• Schedule multiple activities.
• Train and supervise the work of others.
• Communicate and interact effectively with staff members.
• Establish and maintain cooperative working relationships.

License: Must possess a valid California Driver’s license.