Project Manager

About Campus Make Ready

Campus Make Ready specializes in student housing turn services, providing expert painting, cleaning, and make-ready work during the fast-paced turn season. Our focus on organization, communication, and technology ensures units are completed on time and within budget—helping property managers stay stress-free and fully prepared for student move-ins.

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About the Role

The Project Coordinator is a seasonal, on-site role responsible for overseeing vendor crews and tracking unit progress during the student housing turnover process. Turns typically take place over a 10–21 day window in late summer, when hundreds of students move out and new residents move in shortly after.

Training begins 1–2 weeks before move-out day and is led by your Regional Project Manager along with the on-site property team. You’ll be trained on the specific turn process for your assigned community, introduced to tools like Entrata and Google Sheets, and prepared for contractor coordination and on-the-ground execution.

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What You'll Do:

Daily Scheduling & Crew Coordination

Assign units to crews and ensure balanced workloads

Track progress and confirm all crews are working efficiently and safely

Quality Control & Inspections

Perform walkthroughs of completed units before releasing to client

Flag deficiencies and direct crews to re-clean or touch up as needed

Ensure scope items (walls, trim, furniture, appliances, etc.) are properly addressed

Client Communication

Serve as the primary point of contact with property staff

Communicate daily updates, delays, or issues as they arise

Logistics & Supplies

Confirm correct paint is delivered and distributed to painters

Monitor materials usage and ensure return of leftover inventory

Ensure cleaners have proper supplies and use correct products

Issue Resolution

Document and report damages, unit access issues, or major deviations from scope

Coordinate with internal team or client for fast solutions

General Oversight

Enforce site expectations: no unapproved visitors, no missed cleanup, and professional conduct

Track keys and ensure they are returned daily

Monitor crew housing assignments if applicable

Touch-Up & Post-Move-In Readiness

Coordinate and respond to touch-up requests on Move-In Day and for 3 days after

Ensure go-backs are completed the same day they are assigned

Documentation

Collect completed unit assignment sheets daily and submit to ownership for approval

Invoicing & Billing Support

Track completed units for billing purposes

Collect or verify vendor invoices before submission